Every businessperson is well aware about the importance of the human resources element of his establishment. An efficient and productive workforce not only helps you cut down on the cost of your inputs, but ultimately, ensures the success of your enterprise. On the other hand, a smart boss should be able to use the talents and skills that he has hired appropriately. It is up to his skills as a manager to maximize their potential and translate them into success. Given that one of the key factors for success is time management, as an efficient boss, you should be able to use your employees’ time productively. Here are the few simple steps you can take.
1. Remember, Time Management Begins at the Top Tier
Before you can inspire your employees to make the best use of their time, you have to learn to do the same. You are the leader of your enterprise and your people work by following your lead. If you’re willing to work in sync with them, driving and directing them on, they can be inspired to do the same. Watching the boss slack off by spending long hours on the phone on personal calls can hardly serve as inspiration. At the same time, it is difficult to waste time when the boss is working so hard and expecting great outcomes.
2. Organize Your Own Time and Fix Schedules
When working out your schedule for the next day and week, create separate schedules for each of your workers. Having their tasks mapped out for the day gives them clear direction about the goals they must accomplish within a set time period. On your part, by using appropriate time management tools and strategies, you’ll have a fair estimate of the workload that can be completed on that day. This strategy keeps every person in the workplace accountable for his or her time.
3. Set Reasonable Schedules
Many bosses make the mistake of having unrealistic expectations from their workforce. While you do expect efficiency, set goals that are humanly possible to complete. Expecting employees to deal with impossibly large workloads and forcing them to work from home or on weekends will only lead to dissatisfaction and discontent. Ultimately, these factors result in high employee turnover that can prove to be expensive, both in terms of time and cash resources. Setting goals that can be met leads to a happier workforce that is willing to go the extra mile for “their” company.
4. Allow Flexibility in Scheduling
An important factor to remember about creating schedules and time management is that there must always be room for changes. Businesses are constantly growing and evolving entities. While you might have laid down time slots about how the operations are conducted, you and your staff might have to deal with situations when there are unexpected delays in the operations such as in production or deliveries. Allow room for these possibilities and rework your priorities so they can be managed efficiently.
5. Assign Tasks According to Talents and Capabilities
Every boss is well aware of the special strengths of each of his team members. Use this in-depth information to assign tasks. For instance, if you’re aware that a worker is good with communication skills, transfer her to customer service. Further, if a worker is meticulous in completing his work with a close eye for details, move him to the designing department. People who are good with time management can be asked to help create schedules for their coworkers or take on managerial tasks. When workers are assigned tasks they are especially good at, you’ll notice that they work better and quicker. You can also expect that they are likely to turn in a larger amount of work in the same amount of time.
6. Keep Open Communication Between Managers and Employees
To ensure the smooth functioning of your business operations, make yourself freely available to issue instructions. Each time your workers hit a snag, finding an instant solution to the problem ensures that the processes continue smoothly. If your enterprise demands that you’re out of your office for long periods, stay connected with your people by way of phones and email. If connectivity is a problem, have backup protocols in place so everyone knows what actions to take in case of an emergency. Staying in touch with workers also allows you to monitor their activities. You can make sure that deadlines are being met and deliveries are made on time.
7. Encourage New Ideas and Methods of Working
Considering that your people are working at the practical level of your operations, they probably have workable solutions and ideas that actually show results. Many times, theoretical and textbook approaches may not really be effective enough. Welcome ideas and feedback on how to perform activities in the office. Allow your workers to implement ideas without constantly checking back with you for approval. You might find that your employees are more productive using their own methodologies of working. Encouraging them to be dynamic and proactive fosters a great work atmosphere. It’s a great time management strategy too.
8. Show Appreciation for Productivity and Hard Work
A smart boss should know that it is necessary to correct and offer constructive feedback when needed. Take care to let your people know what they can do for better time management and productivity. At the same time, be sure to appreciate positive results and outcomes. Issue bonuses and additional non-monetary rewards that your people are sure to value. Allow for a paid holiday or offer gift coupons for an expensive dinner. The kudos they receive for a job well done is always incentive to work better and maintain the good standing they have earned.
While all these tips and strategies are likely to help you with time management in the workplace, they also make great managerial approaches. To learn more about how to work with your team, leading them on for the growth of your company, you can join the necessary online courses at our portal ProLearning Hub. We have a range of soft skills courses than can benefit you greatly on both, the professional and personal level.